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Office work and clerical jobs have always been very tiresome. These jobs include thousands of lines of typing every day. This makes it very difficult for the people working in this area to make sure that there is not a single mistake in hundreds of pages of text or numerical data. So word processing software basically a grammar checker is very essential for them.

 

Writing correct language along with hundreds of pages every day is the primary goal of these people. With increased work load it becomes difficult for people to cope up. So this software come in handy and relieves people of a huge amount of effort. The grammar check software is mostly built into different word processing applications like “Open Office” and “Microsoft Word”. The work of the checker is as follows.

 Grammar check

 Check for spelling mistakes, and suggest probable words for a wrongly spelled word.

 Check for grammatically misplaced words, and notify the author.

 Look for problems with indentation, paragraph, bullets etc.

 Help the author with formatting the text.

Even authors and reporters find this very useful because of its ease of use and fast response.

Even though these are very useful, they have their limitations. They are not infallible or completely correct. Even the grammar checkers running on modern day personal PCs are not so powerful to take into account the subtleties of the use of language, or context of a story. So there are many times when they fail to report a wrong statement. Even rightly used grammar is sometimes reported incorrect. Sometimes, they even miss simple mistakes done by a grad student.

Although this tool is no doubt of immense help, if provided to the right person, still it cannot be utilized as a tool for learning grammar. A person using grammar checkers should also have quite knowledge of grammar as well.

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